Rules and Regulations

ASHTAMGAM AYURVEDA CHIKITSALAYAM & VIDYAPEEDHAM Vavanoor, Koottanad, Palakkad, Kerala (Affiliated to Kerala University of Health Sciences)

A. General Outlook of AACV

AACV stands for high-end, output-oriented, training of the students in all aspects of Ayurveda. We envision becoming the number one Ayurveda academy in the country by 2025. We look forward to a future wherein the graduates of AACV will be capable of living the life of a model Ayurvedic physician independently with self-esteem and social acceptance; be an encouragement to the new aspirants to opt for Ayurveda as their career; be regarded as the most employable candidate in the healthcare sector; and ultimately be wonderful human beings with compassion and empathy as their core values.
AACV upholds an ideology of excellence in both theory as well as practical training. Molding of a doctor cannot be achieved by the covering of syllabus alone. It needs continuous training and familiarization of the youngsters with real-life situations in clinical practice under dedicated teachers and mentors. All are supposed to comply with this vision of Vidyapeedham.
Students should maintain a high degree of humility and self-esteem during their student life. Unlike any other streams of medicine, Ayurveda is dealing with a healthy and righteous way of routines in personal and social life. This should be a part and parcel of their formative days of learning. AACV will not tolerate any compromise in this regard. Any type of antisocial trends or behaviors will not be entertained ever. Personally and socially, the doctors coming out of AACV should be role-models for the rest of Ayurvedic institutions of the country. Top attention will be given to the character of the students inside and outside the premises of the institution. Alcohol, tobacco, and/or other substances will not be allowed on the premises of AACV or its subsidiaries.
Students are permitted to go home on an essentiality basis. In unavoidable situations, the parents can approach the principal over the phone to get an extra day or two. Special situations like two or more holidays coming together or the like will be addressed separately.
Students are not allowed to use smartphones/tabs during class hours on the campus. Our policy is to support the responsible use of technology.
The institute will give top priority to making the students connected with the society around to the best level possible. There will be regular opportunities to interact with personalities of repute from diverse walks of life. Each student is expected to make use of these opportunities to the best.
There will be different groups named as clubs functioning on the campus to make the students exposed to their extracurricular fields to the best level possible. Theatre & Photography Club, Arts Club, Sahityasamajam (Literary Club), Prithvi (Nature & Farming Club), and the like. Students are encouraged to join different clubs according to their taste and explore their potentials to the best.
There will be regular lessons on elective subjects. This is intended to empower the students to outgrow the limits of the syllabus and to make them look beyond the conventional ways of professional diversification. All are encouraged to take the maximum benefit out of these trainings.
The students will get the chance to come across lessons of traditional knowledge systems like Vasthusasthra, Jyothisham, Kalarippayattu, and the like. This is intended to make them familiar with these systems. Anyway, these will not be made as compulsory subjects for student evaluation.
The library will be functioning from 8.30 am to 5 pm. Special training to the students on the proper usage of the facilities in the library will be given initially.
Facilities for Sports, Games, and Physical Fitness will be provided on the campus. There will be mandatory hours of games/physical training.
We, at Ashtamgam, respect the freedom of individual dress sense and therefore dissent with the idea of imposing a uniform for students. But the college implores the students to be as well and neatly dressed as possible to maintain the dignity of the profession and standards of the college, because being a doctor is an all-round development and not just a degree alone. The way you dress reflects your personality. With the same intention, an official dress code will be strictly enforced during class/training hours for both ladies and gentlemen.With the same intention, an official dress code will be strictly enforced during class/training hours for both ladies and gentlemen.

Ladies: Churidar (low slit) or saree, Kurti (low slit) with length below knee, leggings, jeans, pant, palazzo with length below ankle are allowed, provided the top length is below knee. Low neck tops, short tops, high split churidars, tights, etc. are not allowed. Hair should be well made. Hair should be put up in a bun when the student enters clinics, posting, or lab.
Gentlemen: Full or half sleeve shirt and pant/jeans. Inserted shirt is more preferable. Low waist, torn jeans, T-shirts, Dhothi, and other casual wears are not allowed at all.
On festive occasions, other dresses may be allowed.

Institutional ID badge is a must during the class/training hours.

B. Conduct and Discipline

These Rules and Regulations of the Vidyapeedham are framed by the Management and the Principal to ensure a peaceful campus atmosphere.

It shall be the bounden duty of every student to abide by the rules and regulations of the Vidyapeedham, and to conduct himself/herself with discipline and decorum in all places and under all circumstances.
Every student shall attend classes regularly and punctually and shall refrain from any action that may disturb the smooth working of the Vidyapeedham.
Students shall be clean and decorous in dress, language, and behaviour.
Smoking, use of alcohol, and drugs are strictly prohibited in the Vidyapeedham premises; and a violation of this rule in this regard will never be tolerated.
When classes are in session, students shall not enter or leave the classrooms without the permission of the teachers concerned.
Students who may be free during class-time shall not hang around on the veranda or on the premises of the Vidyapeedham. During such time, they are to be in the library/reading room.
Every student shall handle Vidyapeedham property with care and shall do everything in his/her power to preserve the cleanliness and tidiness of the furniture, building, and the premises. Students shall not disfigure the walls, doors, windows, furniture, etc., with bills, engraving, etc.
The loss or damage or disfigurement caused to the Vidyapeedham articles will be made good by levying double the loss or damages so incurred from the concerned students or through a collective fine covering all the students.
Except in the meeting of the various Vidyapeedham Associations, no student shall address any gathering in the Vidyapeedham premises without the special permission of the Principal.
Megaphones, loudspeakers, etc., should not be used on the campus without the express permission of the Principal. Posters, flags, memorial tombs, floral arches, festoons, etc., should not be displayed on the campus.
Indecent behaviour towards the opposite sex will not be tolerated.
Students shall not invite or encourage outsiders to enter the campus.
Demonstrations/campaigning of any type at any time during the working days of the Vidyapeedham is strictly prohibited within the campus.
Rioting/agitating against another group of students or against members of staff/principal/management for any reason whatsoever is prohibited.
If a student or a group of students or the entire student body has any grievance of any kind whatsoever, it is to be brought initially to the attention of the Principal and if required, further to the College Council.
Ragging/teasing/intimidating/harassing/using words of abuse, etc., of any type within or outside the campus are punishable offences under the Police Act and such matters will be immediately reported to the police. Students involved in such acts will be adequately punished, which may include: a. Imprisonment up to 2 years b. A fine up to Rs. 10,000/- c. Dismissal from the Vidyapeedham
DISCIPLINARY COMMITTEE (COLLEGE COUNCIL) In accordance with the University order, the College Council has been constituted in the Vidyapeedham to look into matters of breach of discipline like the use of mobile phones.

Members of the committee:

Principal, Chairman
HODs/Teachers in Charge
Union Chairperson
Administrative Officer
PTA President
Teacher’s representatives (including Secretary)
As a rule, vehicles of any type may be brought after a written request and signed undertaking from the parents to the principal, and should be parked at respective places allotted for the purpose.
Political activism is strictly banned on the campus vide judgment of the Hon’ble High Court of Kerala. Students are forbidden to organize or attend meetings other than official ones. Students resorting to strike are strictly prohibited from entering the campus.
1. Students are not allowed to make a mass petition to the Principal. Any complaint can be represented by a team of not more than three among representation.
2. In all matters not specified in the foregoing rules, students shall aim at conducting themselves respecting the rights of others so as to establish and maintain the good tradition and reputation of the institution.
3. The authority of the Principal extends outside the campus also.
4. Any further rules and regulations framed by the Management and the Principal from time to time shall also be binding to all.
C. Attendance & Leave of Absence
1. Attendance will be taken at the beginning of each period. Latecomers shall enter classrooms only with the permission of the teacher.
2. Students who leave classrooms after roll call without the permission of the teacher are liable to punishment.
3. Impersonation at roll call will be considered as a serious offence.
4. Application for leave of absence for more than 4 days due to illness should be supported by medical certificates.
5. Students absenting themselves from the Vidyapeedham for more than fifteen consecutive working days without satisfactory explanation will have their names suspended from the roll and treated as temporary removal.
6. Disciplinary action including removal from the rolls will be taken against those who repeatedly absent themselves on insufficient grounds.
7. A student sent out from the class by a teacher shall lose the attendance for the duration he/she is out.
8. A student requiring leave for a day or a part of a day should apply for it to the Principal or to the teacher authorized by him and get his counter signature and submit the form in the Vidyapeedham office. Such application should be submitted on the very day of his/her return to the Vidyapeedham.
9. The responsibility of making sure that a student has earned the required minimum percentage of attendance (80% for the year) rests entirely upon the student. The University insists on a minimum of 80% attendance during the course of instruction for permitting students to take the examination. The Vidyapeedham expects a much higher percentage of attendance than the minimum 80% required by the University. It is the responsibility of parents and guardians to find out, from the Dept. concerned, the attendance score of their wards from time to time. Condonation and shortage of attendance is not a matter of right. The Principal, on recommendation of the concerned teacher-in-charge of various clubs/associations, may condone any shortage of attendance of any deserving student to a maximum of 10 working days. Such condonation will not be granted for more than one academic year during a course of study. No duty leave will be granted to students for Vidyapeedham Union activities.

D. Form of Application for Leave

Name of the Student
Class, Group & Class No.
Local Address of the student
Date(s) and No. of days for which leave is required
Reasons for leave
Signature of the student
Recommendation by Guardian
Recommendation by the Class Teacher
Principal’s Order

ASHTAMGAM AYURVEDA CHIKITSALAYAM & VIDYAPEEDHAM Vavanoor, Koottanad, Palakkad, Kerala (Affiliated to Kerala University of Health Sciences) Rules & Regulations of AACV Hostel

RAGGING / HARASSMENT / QUARRELS / MISBEHAVIOUR / SPEECH EMBARRASSMENT in the hostels will be viewed very SERIOUSLY. Hence it is advised to abstain from all anti-social activities. RAGGING IS STRICTLY BANNED BY ORDER OF HONOURABLE SUPREME COURT. POLICE CASE WILL BE REGISTERED AGAINST THE CULPRITS. The institute will hand over those indulged in ragging to the police after preliminary enquiry by the anti-ragging committee. Parents and Guardians will be informed the same after handing them over to the police. Hence all the Parents and Guardians of students are advised to make note of it and advise their wards not to indulge in ragging in any form as classified under the Anti-ragging act of the Government. The institute will not take any responsibility for any police action based on the above act within or outside the campus.
Students are not allowed to consume alcohol, narcotic drugs, or any intoxicating substance in the campus premises.
All visitors to the hostel, including the parents/guardian, will have to make necessary entries in the visitors’ book available with the deputy warden.
Students should not keep any unauthorized property and unauthorized guests in his/her room.
Girls are not allowed to enter the boys’ hostel.
Boys are not allowed to enter the girls’ hostel.
All students are expected to be back in the hostel by 7 PM, and any change in this regard needs prior permission from the warden & mentor.
Students are responsible for the safekeeping of their valuables.
Students are not allowed to arrange any group religious activities in their room.
Students are not allowed to take common room’s newspapers to their room at any time.
Students should handle hostel equipment, furniture, and mess property carefully and not abuse or tamper with it. If so, then an applicable fine will be charged by the management.
Students have to use water and electricity judiciously. If the fan, tubelight, etc., are found to be ON in the absence of the students in their rooms, a fine will be charged by hostel authorities.
Garbage and waste should only be put in the garbage box available nearby hostel premises.
Students during their stay in the hostel will be governed by the hostel management rules.
No student shall use the service of a hostel housekeeping person for personal work.
Students will not enter rooms of other students without the permission of the inmates.
Every case of illness and accident must be reported immediately to the Deputy Warden or Principal.
No function or celebration shall be organized on hostel premises except with the permission of the Warden.
Allotment of room furniture, etc., will be entirely at the discretion of the Warden, and no complaint in this regard will be entertained.
All matters relating to differences among students and complaints against theft shall be brought to the notice of the hostel management. No police complaint will be lodged by the student before taking prior permission from the hostel management.
Any complaint from the neighbours/society will result in strict action.
Hostel accommodation (room) can be changed by the management if they find it necessary at any point in time.
Students indulging in the use of abusive and threatening language, physical fights, use of force to get unfair acts accomplished, etc., will be punished. Further, they are liable to be expelled from the hostel/Institute.
Playing music/record players, etc., loud enough to cause disturbance to his/her neighbour(s) is prohibited. Defaulters will be punished accordingly.
Students suffering from contagious diseases will not be allowed to stay in the hostel. The decision of the Warden in this regard will be final and binding.
There will be a reading room facility in the hostels with one Malayalam and one English newspaper. Additional newspapers or journals may be subscribed by the students on their own, on a shared expense basis.
Television with cable connection will be provided as a common facility in the hostels. But its use will be restricted to free hours.
One teacher will be in charge of the hostel, separate for boys and girls, as the Warden. There will be separate Deputy Wardens to look after the daily administration and discipline of the hostels.
A movement register for students will be kept at the Security Gate. Students should mark their movements outside the hostel premises in this register. This is a compulsory exercise.
Security will be provided in the hostel campuses round the clock. Inmates should comply with the standard security routines without fail during their stay on the premises.
The hostel mess will be run by the management with utmost care and dedication to quality and time-sense. Only vegetarian food will be supplied in the mess. Non-vegetarian food is not allowed in the mess as well as in the hostel.
It is compulsory for all the students in the hostel to have their meals in the dining hall itself, and no food should be taken into the rooms.
Hostel students are not permitted to bring their personal items like pickles, chutney, and other eatables to the dining hall. Students are expected to have their meals between the prescribed hours only. No latecomers will be entertained. The hostellers shall practice good behavior, come in proper dress to the dining room, and maintain the decorum of decent dress code at all times.

Hours of Meal:

Breakfast: 7.30 a.m. to 8.00 a.m.
Lunch: 1.00 p.m. to 1.45 p.m.
Tea: 4.00 p.m. to 4.30 p.m.
Dinner: 7.30 p.m. to 8.30 p.m.

The approximate mess bill will be around Rs.3,000/-p.m. It will change according to the actual expenses.
Reduction of mess charges will not be permitted for less than 3 days, and advance intimation of 3 days will be necessary for allowing such rebate in mess charges.
Facilities to wash and dry clothes will be provided in the hostel premises.
Parents are permitted to see their wards during holidays with prior consent from the Warden or Mentor. Visitors other than parents are not entertained generally. If such persons are authorized by the parents, they can meet the students. But this should be communicated to the Warden or Mentor in advance. Without the consent of parents, such visits are not permitted. Visitors can meet the students in the visitors’ room between 8 a.m. and 6 p.m. Visitors are not permitted into the hostel room. Guests or visitors cannot stay in the hostel room. If the guests stay back to dine, that should be informed in the kitchen in advance.
Tampering with electrical wiring or fixing any electrical lighting or other fittings in rooms and common areas will be viewed very seriously, and those involved will be levied for their action.
Students are not permitted to use any other electrical equipment other than the ones provided by the management.
As a rule, cars or bikes are not permitted in the college/hostel. For specific reasons, bikes may be permitted on a written request and signed undertaking from the parents.
Students are not permitted to stick posters/formula/pictures of any type (including God and Goddess)/painting/drawing or writing on the hostel walls.
Students are not permitted to break open their room lock or cupboard and cause damage to the hostel property. Only maintenance staff is permitted to take remedial measures in case of loss of key or otherwise. In such a case, students should inform the deputy warden/staff in charge to initiate action.
Since the rooms in the hostel are of sharing type, students are to switch off their room lights after 10.00 p.m. till 4.30 a.m. in the morning. In case a student requires light for extra preparation, he/she may use the common corridor light. This is done to avoid misunderstanding among the inmates of the same room.

Dress code

There is no official uniform for the students. The dress code followed in this institution is as follows :

Boys should wear proper pants and shirt, either full or half sleeve, during the class/training hours. Low -waist pants, T-shirts, Dhothi and other casual wears are not permitted. During off-time hostel hours, ¾ pants, Dhothis, T-shirts etc are permitted.
Girls should wear Churidars (Salwars) with low-slit (split) during the class/training hours. No formal wears like jeans, leggings, T-shirts, short-tops, etc are permitted. During off-time hostel hours, they may be used.
All students should wear apron/coat during the class/training hours.
Internees should wear scrub uniform as prescribed.

Holidays and vacations

Holidays of the Vidyapeedham may be as per the Govt. rules.